Annual conference - exhibition set up details

Please be aware that there will be a charge for any changes made after the 16 September.

Venue address

Hilton Birmingham Metropole
Pendigo Way
National Exhibition Centre

B40 1PP

Set up and break down

The exhibition is taking place in the Palace Suite from 12:30 Wednesday 10 October to 14:45 on Thursday 11 October.

Wednesday 10 October

  • Access to the exhibition room is between 09:30 and 12:00
  • Exhibitor lunches will be served in the Palace Suite from 12:00, so please ensure you are set up by this time so you have time for lunch before delegate arrival at 12:30
  • The exhibition room will be left open overnight, therefore any items or equipment left will be at your own risk as per the terms and conditions of your contract
Thursday 11 October
  • Access to the room will be from 08:00, ready for delegate arrival at 08:30
  • Break down will be from 14:45, all stands must be cleared from the room no later than 16:30
Jill Bonehill will be available in the exhibition room during these times, Jill is contactable on 0774 761 8697.

Delivery and collection details

Deliveries should be received by the Hilton no more than 24 hours prior to the start of the event and should be labelled as follow:

The CIPP’s Annual Conference and Exhibition 2018
Palace Suite 10 & 11 October (Your company name)

Please also note the following:

  • The hotel do not accept pallets
  • Handling fees will be applicable for any pallets/boxes left by delivery driver
  • For security reasons, all unidentidied shipments or questionable packages will be refused.

Exhibitors are responsible for the packing and return of all packages.

Packages need to be fully labelled (using labels below) and left with security for collection. Please collect your equipment within 12 hours of the conference ending. Any items left in the exhibition room without correct labelling will be destroyed.

The CIPP cannot be responsible of any loss or damage to stands that are left at the hotel following your departure

Loading bay instructions
Arrive at the hotel car park as normal, keep driving straight until you see the barrier. Once you have reached the barrier, buzz security to let you in. The Palace loading area is next to the security office.

Access to power

All stands have access to power; however, it is advised that exhibitors bring their own long extension leads, as some power sockets are close to the stand.

Internet access

There is free WIFI at the hotel, the access code is cipp018.

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