Important CIPP member announcement – changes to the Royal Charter

Dear,

The Board of Directors of the CIPP have been working for some time on proposals to amend the Charter and Bye-Laws of the Institute, to address anomalies in the current documents and contribute to the continuous improvement of the governance of the Chartered Institute. This process has been informed by advice from specialist lawyers who liaised with the Privy Council Office on behalf of the CIPP.

The Board have approved, in principle, a number of changes. Before the changes are finally approved, the Board wishes to consider any feedback Institute members wish to offer.

Links below provide access to:

Please note, that although many, the amendments are quite minor matters of clarification, there are more substantive changes, which include:

  • Embedding the Chartered level of membership and the appropriate designatory initials in the Bye-Laws
  • An amendment to allow more flexibility in terms of the date at which the Annual General Meeting is set
  • Some restrictions relating to elected Board members which, in particular, will reduce the length of the term of office and introduce a maximum continuous overall period which a Board member may serve.

As well as inviting feedback on the proposed changes, I would like to explain how we propose to pass these changes in the unprecedented circumstances we face as a result of the COVID-19 pandemic.  

We would usually consider changes of this sort at a general meeting of the Institute. Changes to the Charter or Bye-Laws of the Institute involve a Special Resolution of the membership. Usually you could choose to attend the meeting in person, appoint a proxy to vote on your behalf, or vote by electronic ballot (a facility that has been made available for the last few years in accordance with clause 13 of the Charter).

It is not possible for a general meeting to be held in person while large gatherings are not possible because of the restrictions imposed to prevent the spread of coronavirus. In the circumstances, the Board proposes to hold a general meeting by electronic means to provide members with an opportunity to consider and vote on the proposed changes. This approach is consistent with the guidance of the Privy Council Office as we understand it and reflects the following:

  • These are exceptional and unprecedented circumstances
  • As a professional membership body, the Institute has a duty of care to you, as its members, not to place your health at risk
  • We all have a duty to comply with government and Public Health England instructions and advice to limit any non-essential social contacts
  • The proposed Special Resolutions are not, so far as we are aware, controversial.

The Board are satisfied that this is an appropriate way forward in all the circumstances. We look forward to joining you in the forthcoming meeting.

If you have any queries or concerns about this proposal or any aspect of this matter, please complete this online form by Friday 14 August 2020.

Kind regards,

Cliff Vidgeon BA (Hons) CMA ACIS FCIPP

Institute Secretary