Website privacy notices found to be inadequate
01 November 2017
Organisations need to be more open, honest and transparent in their online privacy notices about how they handle people’s personal data, an international study has found.
A review of 30 UK websites by the Information Commissioner’s Office (ICO) in the retail, banking and lending, and travel and finance price comparison sectors found that data protection and privacy notices were often inadequate. Problems identified in the operation included the following:
- While organisations were generally quite good at specifying what personal information would be collected, 26 of the 30 failed to specify how and where information would be stored. Detail about the international transfer of data was often unclear and vague.
- Twenty-six organisations failed to adequately explain whether they share data with third parties and who that data would be shared with. Three failed to address whether personal information would be disclosed to third parties at all. Only six made reference to their retention policy.
- Twenty-Four organisations failed to provide users with a clear means for deleting or removing their personal data from the website.
- Seven organisations did not make it clear how a user could access the data held about them (i.e. through a Subject Access Request).
The UK study was part of a global investigation by 24 data protection regulators from around the world – led by the ICO – which concluded that ‘there is significant room for improvement in terms of specific details contained in privacy communications’.
The privacy notices, communications and practices of 455 worldwide websites and apps in sectors including retail, finance and banking, travel, social media, gaming/gambling, education and health were assessed to consider whether it was clear from a user’s perspective exactly what information was collected, for what purpose, and how it would be processed, used and shared.
Overall, the Global Privacy Enforcement Network (GPEN) came to the following conclusions:
- Privacy communications across the various sectors tended to be vague, lacked specific detail and often contained generic clauses.
- The majority of organisations failed to inform the user what would happen to their information once it had been provided.
- Organisations were generally quite clear on what information they would collect from the user.
- Organisations generally failed to specify with whom data would be shared.
- Many organisations failed to refer to the security of the data collected and held - it was often unclear in which country data was stored or whether any safeguards were in place.
- Just over half the organisations examined made reference to how users could access the personal data held about them.
ICO Intelligence and Research Group Manager Adam Stevens said:
“The findings suggest that people using those websites that we and our international partners examined are generally not very well informed about what happens to their data once it has been collected. That just won’t do. It is important that it is clear to people how they can control their information online.
Working with our global partners has helped to identify that this is a worldwide problem. The GDPR is coming in May 2018 and from what we’ve found so far, organisations which want to do business or operate in the EEA have a lot of work to do if they don’t want to be breaking the new law.”
Some GPEN members will provide guidelines to data controllers in order to advise them on how to improve their practices in matters of privacy.
In the same way, some GPEN members will also contact individual data controllers in their own jurisdictions to assess what remedial action they need to take to improve user controls over their personal information.
Read more from The Global Privacy Enforcement Network (GPEN) Sweep 2017 ‘User Controls over Personal information’ 7 page report.