Course time: 9:30 AM - 13:00 PM 

website key info icon.png   Duration: Two consecutive half day (online) or one day (face-to-face)
  Delivery: Virtual classroom or face-to-face
  CPD: 7 points

This one-day training course is essential for anyone that has to process payroll for education establishments in the UK.

Please note: Materials for this course will be made available via an online platform, however a selection of these materials will need to be printed off and brought with you on the day. Login details for the online platform will be sent to you 10 days before the course start date. If you have any problems or questions, please email [email protected].


Why you should attend

Anyone responsible for administering payrolls for schools, colleges and other education providers are faced with an additional array of contractual considerations which require a good working knowledge to successfully navigate.

This course covers in detail the remuneration packages for teachers and non-teachers and details the various allowances and other factors to consider when administering their reward packages, including maternity leave, minimum wage and starters and leavers. The principles and rates for both the Local Government Pension Scheme (LPGS) and Teachers Pension Scheme (TPS) are also explored.

The course is suitable for delegates that have the following suggested roles:

  • Payroll Co-ordinators
  • Payroll Supervisor
  • Payroll Managers
  • HR Professionals

If you are responsible for administering payrolls for educational establishment either in-house or for a payroll bureau or accountancy firm you may also benefit from this course.

What you will learn

The course focuses on contractual elements of payroll for schools, colleges and universities and will provide delegates with an appreciation of the various general and specific aspects of procedures and processing of school payroll and will aim to provide guidance around the implications of the statutory and contractual provisions for various groups of workers in schools.

  • Know of various general and specific aspects of procedures and processing of school payroll
  • Understand implications of the statutory and contractual provisions for various groups of workers in schools.

Course content

Outline the key principles of educational establishment payrolls

  • Defining key terms applicable to educational establishment payrolls
  • Summarising the Green Book and Burgundy book
  • Correlating working time to the school term calendar

Summarising the current National Minimum Wage (NMW) & National Living Wage (NLW) provisions

  • List current NMW & NLW rates
  • Clarify apprentices who should be on apprentice rate of NMW

Administering remuneration packages for non-teachers

  • Listing the applicable pay spines for non-teachers
  • Identifying the routes for pay progression for non-teachers
  • Distinguishing inner and outer London Weighting Allowances

Administering remuneration packages for teachers

  • Identifying the salary determination and notification requirements for teachers
  • Calculating the pro-rata of salary for part-time teachers
  • Listing the pay spines used for teacher remuneration
  • Summarising the allowances & additional payments applicable for eligible teachers  
  • Explaining the processing considerations for starters and leavers for teachers pay   

Administering Teachers Pension Scheme (TPS)

  • Outlining the three types of TPS membership       
  • Listing the employee & employer’s rates for TPS
  • Identifying the pensionable pay elements under TPS rules
  • Summarising the annual return completion requirements 

Administering Local Government Pension Scheme (LGPS)

  • Listing the employee & employer’s rates for LGPS
  • Identifying the pensionable pay and principles of CARE scheme rules
  • Outlining the principles of the 50/50 scheme option
  • Defining Assumed Pensionable Pay (APP)

Summarising the maternity pay and leave rules

  • Outlining the maternity leave & pay categories & entitlement for teachers
  • Outlining the maternity leave & pay entitlement for support staff

Prior learning required

So that you can get full benefit from the subjects in this course, we recommend that you have attended some of the following:


Introduction to PAYE & NICs

A working knowledge of PAYE & NICs is the central skillset that all payrollers must master. This course covers in-depth the rules for calculating both statutory deductions as well as the principles of processing starters and leavers correctly. Delegates leave the course with the ability to calculate gross to net pay manually.


Essential Additions to Payroll Basics

This course directly follows from this syllabus to cover a broad range of other subjects which all payroll administrators must competently grasp such as Student Loan Deductions, Court Orders, Auto-Enrolment, Real-Time Information, Year-End obligations and an introduction to Director’s NICs.




Introduction to Payroll

Designed for those new to payroll, this comprehensive course covers the core skills required to administer the payroll function. From calculating gross pay and deciphering the differences between taxable and NICable pay, the course covers in-depth the methodologies for manually calculating income tax, NICs and Student Loan Deductions as well as an overview of other core payroll principles, including auto-enrolment, court orders and remittance reconciliations.




Introduction to Statutory Payments

Covering in detail the core statutory payments as well as introducing Shared Parental Leave & Pay, completing this course will complete a payroll administrator’s essential skill set.

Continuing your learning

Holiday Pay & Leave

With numerous case law decisions and statutes affecting this subject, it has become a difficult provision to manage correctly, which usually falls to payroll and HR to jointly administer. The contractual clauses to the educational establishments further complicate holiday pay & leave entitlements so HR & payroll professionals working for such organisations would benefit from this course which explains concisely the current rules and regulations on holiday pay & leave.