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This online payroll technician course offers a qualification allowing individuals to develop and formalise payroll knowledge and skills. Whilst studying for the payroll certificate at home, students progress to applying complex legislation and contractual obligations to enable accurate administration of payroll services. As a first step to becoming a certified payroll professional, it offers progression to higher payroll qualifications such as our Payroll Specialist Certificate.

Who is this qualification aimed at and why you should invest?

Who is this qualification aimed at?

Payroll administrators, payroll coordinators and payroll officers who work in a payroll bureau, accountancy firm or in-house payroll team will benefit from this industry-recognised qualification.

This course is also suitable for HR and finance professionals who have assumed responsibility for the payroll department but need a hands-on comprehension of how payroll figures and forms are produced.

A payroll technician's job is to ensure the accuracy of payroll calculations and provide and maintain detailed information for specific payroll functions. You can learn much more about the role by completing our certificate. 

Why should you invest in this qualification?

Having fully trained payroll administrators is vital for organisations to ensure they remain compliant with the increasing amount of regulations and legislation which impacts on the day to day running of the payroll department.

Designed for those new to payroll, or those who wish to improve their working knowledge of payroll processes, this qualification covers the core skills required to administer the payroll function. From calculating gross pay and identifying the differences between taxable and NICable pay, the course covers in-depth the methodologies for the manual calculation of PAYE income tax, NICs, student loan deductions and statutory payments.

Each module offers comprehensive learning materials; links to a range of external material; and knowledge tests associated with these topics. The key subject matter is further enriched with digital online learning tutorials as well as interactive scenario-based exercises, which enable students to apply their new-found knowledge and skills through realistic scenarios. This variety of learning mediums provides a complete developmental experience which enhances ready application in the workplace, to the benefit of student and employer alike.

On completion of this course, you will have the knowledge required to enable you to efficiently and accurately handle the variety of issues encountered when processing payrolls.


Unit 1 - Gross pay, minimum wage, and calculating National Insurance contributions

  • Starters and leavers administration

  • Completion of New Starter Checklist and forms P45

  • Pay apportionment calculations

  • National Minimum Wage considerations

  • Classifying NICable pay elements

  • Names and current amounts of NIC thresholds

  • Current rates of NICs for each category letter

  • NI category letters for employees

Unit 2 - Taxable pay and PAYE Income Tax calculations

  • Classifying taxable pay elements

  • Lawful deductions from pay

  • Tax codes and circumstances which warrant 'emergency tax codes'

  • Navigating pay adjustment table A

  • Calculating income tax using the table method

  • Calculating income tax using the manual method

  • Circumstances where tax refunds may be processed

Unit 3 - Statutory Sick Pay (SSP) calculations and administration

  • Statutory payment compliance

  • Employees eligible for Statutory Sick Pay (SSP)

  • Interpreting periods of incapacity to work, qualifying days and waiting days

  • Calculating SSP payments

  • Outlining record keeping requirements for SSP

Unit 4 - Child-related statutory payment calculations and administration

  • Identifying contractual considerations for employees on maternity leave

  • Employees eligible for child-related statutory payments

  • Interpreting week baby due, qualifying weeks and employment start dates

  • Calculating child-related statutory payments

  • Outlining record keeping requirements for child-related statutory payments

  • Overview of the principles of Shared Parental Pay

  • Employees eligible for Statutory Parental Bereavement Pay

  • Calculating Statutory Parental Bereavement Pay

Unit 5 - Administering statutory deductions and additional payroll obligations

  • Different student loan repayment plans

  • Calculate Student loan deductions

  • Define attachable earnings

  • Identify different arrays of court orders

  • Administer remittances due to HMRC accurately

  • Summarising the key features of apprentice levy

  • Calculating NICs using the exact percentage method

  • Calculating NICs using the Table method


Entry requirements

  • Must be over 16 years of age.

  • Proficient in Maths and English to L2 (GCSE).

  • Preferable but not essential, should be working in a payroll environment or have responsibility for a payroll function.


Online delivery

The online qualification is delivered through our online learning platform permitting students a more flexible study pattern. Students will work through a series of interactive activities and quizzes supported by detailed study material. They may track their understanding through undertaking knowledge-check assessments before progressing to the next section. The qualification concludes with a two-part assessment comprising of a timed question-based test. PLEASE NOTE: From April 2024 the second part of this assessment will change from scenario-based exercises to a timetabled online examination invigilated through remote proctoring to demonstrate competence with manual calculations.

Successful completion of this qualification demonstrates competency and understanding of payroll administration and is also representative of the work students undertake in real-life payroll administration.

Payroll Technician Certificate - ONLINE DELIVERY

Member and non-member rate: £1,695 + VAT*

Price includes:

  • Online provision through the CIPPs student website
  • Allocation of a tutor to support you through your studies

Prices valid until 30 June and reviewed annually.

Fees & timetables


  • Course Fee: £1,695 + VAT

  • Assessment resit fee: £75 + VAT

  • Course deferral fee: £150 + VAT




Once successfully completed you may choose to progress on to our Payroll Technician Certificate top up. The PTC top up benefits from additional modules which will help those to broaden their skillset. 
  • e-learning