11 October 2023

The Employer Bulletin has been published by HM Revenue and Customs (HMRC). A bi-monthly magazine for employers and agents that gives up to date information on payroll topics. 

Key items from the bulletin are highlighted below, but the full version can be accessed here.

PAYE

  • reporting PAYE information in real time when payments are made early at Christmas - if you pay early over the Christmas period, you must report your normal or contractual payday as the payment date on your Full Payment Submission (FPS) and ensure that the FPS is submitted on or before this date. For example, if you pay on Friday 15 December 2023 but the normal or contractual payment date is Friday 29 December 2023, you will need to report the payment date on the FPS as 29 December 2023 and ensure the submission is sent on or before 29 December 2023. This will help to protect your employees’ eligibility for universal credit, as reporting the payday as the payment date may affect current and future entitlements
  • electric charging of company cars and vans at residential properties - following a review, HMRC now accepts reimbursing part of a domestic energy bill, which is used to charge a company car or van, and will fall within the exemption provided by section 239 ITEPA 2003. This means that no separate charge to tax under the benefits code will arise where an employer reimburses the employee for the cost of electricity to charge their company car or van at home
  • electronic payment deadline falls on a weekend - in October 2023 the electronic payment deadline falls on Sunday 22 October. To make sure your payment for the month reaches HMRC on time, you need to have funds cleared into HMRC’s account by 20 October 2023, unless you are able to arrange a faster payment
  • paying your PAYE Settlement Agreement (PSA) - any electronic payments for a PSA for the tax year ended 5 April 2023 must clear into HMRC’s account by 22 October 2023. If your payment is received late you may have to pay interest and a late payment penalty
  • correcting payroll mistakes for an earlier tax year – guidance on correcting the wrong pay or deductions reported and correcting an employee’s student loan repayments is available
  • guidance on correcting an employee’s National Insurance (NI) deductions is available.

General information

  • fit note: new guidance for employers – HMRC has relaunched the fit note guidance, designed to facilitate and enhance the health and work conversation with employees, and how employers can discuss workplace modifications to support them to stay in, or return to work. HMRC has also created an employer’s checklist to highlight key points to support the discussion
  • getting your new starter’s National Insurance number (NINO) just got quicker - if your new starters are unsure where to find their NINO, the quickest way to do so is by using the HMRC app or pay online. For future access, they can also add their NINO to their Apple or Google wallet
  • take a look at HMRC’s  ‘Tax avoidance — don’t get caught out’ campaign.

Other points covered are:

  • online charge calculator for disposals of some capital allowances assets
  • apply the new alcohol duty rates and check the new reliefs when submitting your return this month
  • overlap Relief — preparing for the new tax year basis
  • the Administrative Burden Advisory Board Tell ABAB Report 2023
  • Group Income Protection policies 
  • pay by bank account enhancements
  • art market participants online learning guide
  • UK signs Convention on Social Security Coordination with Iceland, Liechtenstein and Norway.

Information provided in this news article may be subject to change. Please make note of the date of publication to ensure that you are viewing up to date information.