Data Protection Day: what can you do to improve your data policies?

28 January 2022

Data protection is extremely important and, having access to a wealth of personal employee data, it is paramount that payroll professionals understand their duties to safeguard that data. Today (28 Januray 2022), on Data Protection Day, take the time to reflect and look for opportunities to improve your organisations processes.

With the introduction of the General Data Protection Regulation (GDPR) in 2018 data protection has become more visible and discussed more. Aside from websites constantly reminding you about cookies, it has generally been received as a positive thing for an individual’s data privacy. Companies were required to make many changes to keep up to date with the regulations and can face strict sanctions if the rules are not followed. But what are some ways that can help you not break those rules in the first instance?


Where tasks can be automated, errors can be reduced or even eliminated. The distribution of payslips is a prime example of a scenario where human error or judgement can result in breaches of data privacy. If this process is to be completed autonomously the threat of this can be reduced.

Processes auditing

While we like to think that our processes are airtight, there can be room for improvement. Having an external, or at least external to your department, auditor look over your processes may signal areas for improvement and improve data security. You may improve efficiencies in processes too as a bonus.


 Use the people around you to assist when there is risk of data security breaches. Asking a co-worker to second check something or asking your Data Protection Officer (DCO) for guidance can help before you make an error that may need to be reported. Does your company need a DCO? Some companies, public bodies for example, must appoint one.

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