New template available for employers claiming for 16-99 employees through CJRS
28 May 2021
Anyone who has had to endure the laborious process of inputting 99 employees manually into the HMRC Coronavirus Job Retention Scheme (CJRS) portal can now breathe a sigh of relief, as a new template has been made available for employers submitting claims for between 16 and 99 employees. Previously, a template could only be submitted for claims including 100 employees or more.
Employers wishing to submit a claim for between 16 and 99 employees on, or following, 27 May 2021, will be able to do so by submitting a file that contains the following information for each employee:
- Their full name
- Their National Insurance (NI) number – or payroll reference number if the NI number is not available
- Payroll reference number
- Furlough start and end date (in the format DD/MM/YYYY)
- Full amount claimed (in pounds and pence)
- Normal hours (using decimals)
- Actual hours worked (using decimals)
- Furloughed hours (using decimals)
- Whether the employee has returned from statutory leave and then been placed on furlough
The template could be rejected if the information is not provided in the correct format, but if this is the case then a message will appear on screen. This will mean that the claim will not be processed.
When using the template, it is essential that:
- Only the employee information requested above is included
- One line per employee is submitted for the whole period
- The calculation is not broken up into multiple periods within the claim
- Data is not split by contract type – so, those paid on a weekly and monthly basis should be claimed together
- The correct amount of columns are provided – not less and not more
- The file is uploaded as an .xlsx
If employers are claiming for 100 or more employees, they should continue to use this template.
The information in this article is accurate at the time of publication. For all the latest information, news and resources on how the COVID-19 pandemic is affecting payroll professions, visit our Coronavirus hub.